Chapter Bylaws


ARTICLE I: NAME

The name of this chapter shall be the Bergen County Academies Chapter of the National Honor Society.


ARTICLE II: PURPOSE

The purpose of this chapter shall be to create an enthusiasm for scholarship, to stimulate a desire to render service, to promote worthy leadership, and to encourage the development of character in students of Bergen County Academies.


ARTICLE III: POWERS

Section 1. This chapter operates under the direction of and in full compliance with the NHS National Constitution. See www.nhs.us/constitutions.

Section 2. The chapter adviser is given the authority to supervise the administration of chapter activities, as delegated by the school principal.

Section 3. Final authority on all activities and decisions of the chapter resides with the school principal. (See Article V, Section 1 of the National Constitution.)

Section 4. Nondiscrimination. Our chapter of NHS maintains policies and practices that are designed to prevent discrimination against any qualified candidate or member on the basis of race, color, religion, ancestry, national origin, sex (gender), and disability. This policy of nondiscrimination applies to all practices, including the chapter administration and the selection, discipline, and dismissal of members.


ARTICLE IV: MEMBERSHIP

Section 1. Membership in this chapter is an honor bestowed upon deserving students by the faculty and shall be based on the criteria of Scholarship, Service, Leadership, and Character. Membership in the National Honor Society is a privilege, not a right.

Section 2. Membership in this chapter shall be known as active, honorary, and graduate. Active members become graduate members at graduation. Honorary members are selected at the discretion of the Faculty Council. Graduate and honorary members have no voice or vote in chapter affairs.

Section 3. Eligibility:

  1. Candidates eligible for selection to this chapter must be members of the junior or senior class.
  2. Candidates eligible for selection to this chapter shall have a minimum cumulative grade point average of 3.500 on a 4.000 scale.
  3. Candidates eligible for selection to this chapter shall have completed at least 40 hours of community service (only 10 hours can be completed in-house) as reflected on the school’s community service database.
  4. Upon meeting the grade level, enrollment, and GPA standards, candidates shall then be considered based on their demonstration of service, leadership, and character in their Candidate Form.

ARTICLE V: SELECTION OF MEMBERS

Section 1. The selection of members to this chapter shall be by a majority vote of the Faculty Council which consists of five faculty members appointed by the principal. The chapter adviser shall be the sixth, nonvoting, exofficio member of the Faculty Council.

Section 2.The selection of active members shall be held once a year during the first trimester of the school year.

Section 3. Prior to the final selection, the following shall occur:

  1. Students’ academic records shall be reviewed to determine scholastic eligibility.
  2. All students who are eligible scholastically (i.e., candidates) shall be notified and asked to complete and submit the Candidate’s Form with essay responses for further consideration.
  3. The faculty shall be requested to evaluate candidates determined to be scholastically eligible using the official evaluation form provided by the chapter adviser.
  4. The Faculty Council shall review the Candidate Forms, faculty evaluations and other relevant information to determine those who fully meet the selection criteria for membership.

Section 4. Candidates become members when inducted at a special ceremony. There will be one induction ceremony per year. The fall inductions will include juniors and seniors only.

Section 5. An active member of the National Honor Society who transfers from this school will be given an official letter indicating the status of his/her membership.


ARTICLE VI: OBLIGATION OF MEMBERS

Section 1. Membership dues for this chapter shall be $20. Dues will be paid on a one-time basis and must be paid within two weeks of induction.

Section 2. Each member of this chapter who is in good standing with regard to the membership standards and member obligations shall be granted the privilege to wear the emblem adopted by the National Honor Society.

Section 3. Chapter members who are seniors in good standing shall be granted the privilege of wearing the honor stole at graduation.

Section 4. Members are required to complete the required amount of tutoring per year (10 hours) and complete at least one group service project per year.


ARTICLE VII: OFFICERS

Section 1. The officers of the chapter shall be president, vice president, secretary, treasurer, historian, webmaster, induction director, tutoring director, community service director, and fundraising director.

Section 2. Student officers shall be elected at the beginning of the third trimester. All junior members in good standing with the chapter are eligible to run for a position as an officer.

Section 3. Voting shall be by secret ballot. A majority vote shall be necessary to elect any officer of this chapter. If the first vote does not yield a majority, a second vote shall be taken of the two candidates receiving the highest number of votes.

Section 4. It shall be the duty of the President to preside at the meetings of the chapter, and serve as the official representative of the chapter at school and community functions.

Section 5. The Vice President shall preside in the absence of the president and shall also keep a record of members’ contributions to leadership and service.

Section 6. The Secretary shall keep the minutes and attendance records for meetings and be responsible for all official correspondence.

Section 7. The Treasurer shall keep the record of business expenses, dues, and all other financial transactions of the chapter.

Section 8. The Historian will compile memorabilia, primarily pictures, throughout the school year to chronicle NHS activities.

Section 9. The Webmaster will primarily be in charge of the NHS website, in addition to any electronic needs of the class throughout the year.

Section 10. The Induction Director will be responsible for the planning and coordinating of the NHS induction in December, with the assistance of the advisor and the rest of the NHS Council.

Section 11. The Tutoring Director will be responsible for matching tutors with students who need tutoring.

Section 12. The Community Service Director will be responsible for making sure every member has met the community service requirements for NHS and BCA.

Section 13. The Fundraising Director will be responsible for ensuring the success of monthly NHS bake sales by ensuring there are enough supplies to sell, staffing all bake sales, and notifying the school of all bake sales.

Section 14. Officers and the faculty adviser(s) shall collectively be known as the chapter’s Executive Committee. The executive committee shall establish annual goals for the chapter and have general charge of the meetings and the business of the chapter. Any action by the executive committee is subject to the review of the chapter members.

Section 15. Officers who do not carry out their duties will be provided a written warning. If the officer continues to neglect his/her duties, the officer will be relieved of their office duties by the Chapter Adviser. In this case, the executive committee will begin a search and fill the vacancies among officers.


ARTICLE VIII: MEETINGS

Section 1. Regular meetings of this chapter shall be weekly before school. Weekly meetings are open to all NHS members. Special meetings can be called by the president with approval of the adviser.

Section 2. This chapter shall conduct its meetings according to Robert’s Rules of Order.

Section 3. Executive committee members are expected to attend all regular meetings. All members are expected to attend one chapter meeting. If members do not attend meetings, the member may be subject to discipline and/or dismissal.


ARTICLE IX: ACTIVITIES

Section 1. The chapter shall determine one or more service projects for each year.

Section 2. All members shall regularly participate in these projects.

Section 3. These projects shall have the following characteristics: fulfill a need within the school or community, have the support of the administration and the faculty, be appropriate and educationally defensible, and be well-planned, organized, and executed.

Section 4. Each member shall have the responsibility for choosing and participating in an individual service project which reflects his or her particular talents and interests and is approved by the chapter adviser. This is in addition to the chapter projects to which all members contribute.

Section 5. The chapter shall publicize and promote its projects in a positive manner.


ARTICLE X: DISCIPLINE and DISMISSAL of MEMBERS

Section 1. Any member who falls below the standards of scholarship, leadership, character, or service may be considered for discipline or dismissal from the Bergen County Academies chapter of the National Honor Society. A member of the National Honor Society is expected to maintain his/her academic standing and take an active role in service and leadership in his/her school and community.

Section 2. If a member’s cumulative grade point average falls below the standard in effect when he/she was selected (3.500 GPA), he /she will be given a written warning and a reasonable time period for improvement. If the cumulative grade point average remains below standard at the end of the warning period the student will be subject to further disciplinary action by the Faculty Council that can include consideration of dismissal from the chapter.

Section 3. Violations of the law or school regulations can result in immediate consideration of the dismissal of a member (see

Section 5 below). These violations include, but are not limited to DWI, stealing, destruction of property, cheating, truancy, or possession, selling, or being under the influence of drugs or alcohol at school or school-related activities or in the community.

Section 4. Offenders of the school conduct code (such as use of profanity, failure to comply, unexcused absences, excessive tardiness, etc.) will receive a written warning notification. A conference may be requested by either party (Chapter Adviser or student/parent). If the member is involved in another violation of the school conduct code, the member may be considered for dismissal.

Section 5. Chapter officers, as representatives of the chapter, can be removed from their positions as a consequence of disciplinary action taken by the Chapter Adviser.

Section 6. In all cases of pending dismissal:

  1. The member will receive written notification from the Chapter Adviser indicating the reason for consideration of dismissal.
  2. The member will be given the opportunity to respond to the charge(s) against him/her at a hearing before a panel of five Faculty Council members prior to any vote on dismissal (in accordance with due process identified in Article X of the National Constitution). The member has the opportunity to present his/her defense either in person or via a written statement presented in lieu of the face-to-face hearing. Following the hearing, the Faculty Council members will then vote on whether to dismiss. A majority vote of the Faculty Council members is needed to dismiss any member.
  3. The results of the Faculty Council vote will be presented to the principal for review, and then stated in a letter sent to the student and parents. Dismissed members must surrender any membership emblems to the adviser.
  4. The Faculty Council’s decision may be appealed to the building principal and afterwards according to provisions of the school district discipline policies.
  5. A member who is dismissed or resigns, may never again be considered for membership in the National Honor Society.

Section 7. In lieu of dismissal, the Faculty Council may impose disciplinary sanctions upon a member as deemed appropriate.


ARTICLE XI: RATIFICATION, APPROVAL, and REVIEW

Section 1. These bylaws will be approved upon receiving a two-thirds affirmative vote of all active members of the chapter, a majority affirmative vote of the Faculty Council, and approval by the administration.

Section 2. These bylaws shall be reviewed and if necessary, revised within five years from the date of approval noted on this document.


ARTICLE XII: AMENDMENTS

These bylaws may be amended by a two-thirds vote of the chapter, provided notice of the proposed amendment has been given to members at least one month prior to the vote. The exceptions are Articles V and X, which are developed by the Faculty Council with the approval of the principal (selection and discipline).